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HIGHLAND PARK GARDEN CLUB

HIGHLAND PARK GARDEN CLUB

HIGHLAND PARK GARDEN CLUB

Highland Park Garden Club

Bylaws Adopted September 16, 2017

Revised April 21, 2018 and December 2018

Article I - Name

Section 1. The name of the organization is the Highland Park Garden Club.

Section 2. The fiscal year is January 1 to December 31.

Article II - Objectives

Section 1. The objective of our organization is the study of gardening. We provide the opportunity to meet on a regular basis with others interested in gardening and provide information and learning opportunities. We will use our resources to help Highland Park, our neighborhood, with beautification projects that benefit the entire community. We will promote environmentally sound gardening practices.

Article III - Membership

Section 1. Membership in the HPGC is open to any person interested in the objectives of the Club. Membership is not restricted by race, age, religion, creed, gender, gender expression, marital status, sexual orientation, financial means, disability or military status. Only those members who have paid annual dues within the Fiscal Year are eligible to vote at regular Meetings and will be included on our Membership Roster.

Article IV - Officers

Section 1. The Officers of the HPGC will consist of the President, Vice President, Secretary, and Treasurer.

Section 2. The Executive Board will consist of the Officers, Horticulturist, Committee Members, Parliamentarian and the immediate Past President.

Section 3. The Officers’ Term of Office will be for a 2 year period. Elections will be held in November and assumption of office will take place in January. The Vice President and Secretary will be nominated and elected in November of an odd year to serve beginning in January of an even year. The President and Treasurer will be nominated and elected in November of an even year to serve beginning in January of an odd year.

Article V - Meetings

Section 1. The HPGC will hold meetings/programs garden visits throughout the calendar year.

Section 2. All meetings will follow the general format of Roberts Rules of Order as much as practical.

Section 3. A Quorum (40% of paid members) is required to transact all votes at General Membership Meetings. Once a Meeting Quorum is achieved, all votes will be determined by a majority of members present. A Quorum of 50% plus one is required for Executive Board Meetings.

Section 4. If a Quorum is not achieved at a Regular Monthly Meeting, all votes will be tabled until the following meeting. Notice will be provided to members of the Tabled Agenda Items and that these items will be re-scheduled for a vote during the subsequent meeting. A simple majority of the members present at the subsequent meeting will be sufficient to vote on all Tabled and duly advertised Agenda Items.

Article VI - Dues

Section 1. The annual dues will be paid upon joining the Highland Park Garden Club and every January thereafter. Dues are $15 per year. Dues will be pro-rated to $10 for those members joining between September 1st and December 31st of that calendar year. Thereafter, the regular $15 annual dues will be due in January. Any change in annual membership dues may be recommended by the Executive Board to the General Membership and determined by a majority vote at a general meeting.

Article VII - Duties of Executive Board

Section 1. The President shall preside over all meetings of the HPGC Club and provide general supervision of the Club and call Executive Board Meetings and Special Meetings as needed. The President shall oversee the preparation of the HPGC Yearbook. The President will establish committees as needed.

Section 2. The Vice-President shall perform the duties of the President in his/her absence an assist the President in administering the HPGC objective.

Section 3. The Secretary shall record and keep files of the Minutes of the HPGC General Membership Meetings and distribute them to the General Membership in a timely manner. The secretary will maintain an updated version of the Approved HPGC Bylaws.

Section 4. The Treasurer shall receive and deposit all HPGC funds and make all disbursements.The Treasurer will prepare reports for the Membership Meetings, prepare a Proposed Budget for each Fiscal Year to be presented at the October Meeting and submit appropriate forms for IRS filing.

Section 5. The Membership Chair shall keep a record of all Members, maintain the Membership Roster, and notify members of dues payment dates. The Membership Chair is responsible for notifying the Garden Club Federation of membership changes throughout the year.

Section 6. Program Committee Chair(s) and/or committee members shall arrange for and schedule programs for the meetings.

Section 7. The Parliamentarian will advise the Executive Board of the proper procedures to conduct all meetings and votes in accordance with Roberts Rules of Order, and/or the approved HPGC Bylaws.

Section 8. The Immediate Past President serves on the Executive Board and provides assistance to the Officers and Chairs as needed.

Article VIII - Amendments Section 1. Amendments to these Bylaws may be made by a vote of the Membership (consistent with Article V). Membership will be given written notice of proposed Bylaw changes.

Article IX - Dissolution Section 1. Upon dissolution of the HPGC, assets shall be distributed for one or more exempt purposes within the meaning of Section 501c(3) of the Internal Revenue Code.

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